With internet being used as a
means to communicate, the first question that rises in the minds of potential
customers is whether the channel is secure or not. The internet world needs
security whether it is functioning in a private mode or in a public mode. As
business is growing and the cost-efficient means to communicate are coming into
the limelight of telecommunication, the use of Hosted PBX services is also growing
in dimensions. These usage stats are crossing the threshold due to the fact
that most of the small and medium scale business firms have been using these
communication systems.
The various threats and attacks
that the internet channel is prone to are some of the most common problems that
raise doubts in the minds of the potential customers. The sharing of documents
over the internet channel with the help of fax to email feature is also considered
to be vulnerable to a number of threats. While considering fax in an online
mode, we need to understand that integrity of the transmitted data needs to be
preserved. The use of Hosted PBX VOIP for transmission however ensures that encryption;
tunneling and compression algorithms have been implemented for safe
transmission of data and voice packets.
The benefits of using internet
fax feature for document sharing over internet include:
·
No
initial setup: In the case of traditional fax machines, business
organizations need to set up a fax machine through a PSTN line that is separate
from their basic telephone line. However, in case of Hosted PBX systems, the
entire configuration can be managed through a web based interface that requires
no equipment to be set up at your office location.
·
No power
consumption: The use of internet fax eliminates the need of extra
consumption of power. While in the case of traditional fax, the machine needs
to be kept on for most of the time and thus, there is immense power
consumption. When using the email to fax feature over the internet medium, the
fax is received in soft form on your email and hence, you can receive it even
when you are not logged in.
·
Personalize
your choices: With this feature of fax in a hosted communication medium,
there are some of the choices that you can make. For this feature, you can use
any desirable email interface to communicate and configure your contacts with
the same. After that, all you need to do is to simply add contacts and attach
your document as a PDF or TIFF image and just send the mail.
·
Multiple
faxes in one go: When considering the customary fax machine, you can just
send one document as a fax at one time. However, with internet fax feature, you
can simply compose the mail with multiple recipients and you can send the mail
to multiple destinations at one time.
·
VOIP
reduces the expenses: The use of PSTN line with the premise-based fax
machine involves quite high costs and this is why it was a system that was
mainly used by the large business firms. However, since the introduction of
VOIP based internet fax services, sending one fax document over any distance
costs just equivalent to making a call to any destination. Since VOIP calling
is quite inexpensive, faxes can be sent and received at the pre-defined rates
for outgoing and incoming business phone calls.
These are some of the benefits
that make the use of internet fax more valuable amongst customers. The
integration of Hosted PBX with this feature though raises the question of
security but care is taken to provide complete security to business firms which
thereby make it easy to manage communication in a hassle-free manner.
